|Notice of an Early Annual General Meeting (AGM)|
To: Wintergreen Woods Water Utility (WWWU) Members
In the past, AGMs have been held in early to late April. This year the WWWU board will hold the AGM on March 4, 2010, roughly a month earlier than usual. It will be held again in the SnowBird Chalet at 7:00pm. The format will be the same as in previous years.
The reason for the early meeting date is primarily due to the board having received an additional (second) proposal from the County of Rockyview this last December (a brief preliminary presentation was made by County representatives at the regular December 17, 2009 WWWU board meeting). This second proposal (concerning water intake, water treatment and treated water distribution with assumption of a water license), is more extensive and all encompassing than the first proposal (water intake and water treatment only). Acceptance of the second proposal would most likely lead to dissolution of the WWWU.
The current WWWU board received a mandate ("to enter into and sign an agreement on behalf of the WWWU") from the members attending the last AGM. That mandate was only to proceed with evaluation and execution/rejection of an agreement based on the FIRST proposal, the mandate did not allow for, nor anticipate, any need for comparative evaluation and recommendation of a SECOND proposal.
Evaluation requires expenditure of membership funds. There was no approval given at the last AGM to spend money beyond that which would be required to evaluate the first proposal only. Note that just the legal review of a proposal agreement costs roughly $5000.00.
The board is not authorized to spend significant funds, which would be required in order to conduct a thorough First/Second comparative review.
Currently, the board is waiting for more detailed information from the County on the second proposal. The County intends to present a draft 'Letter of Intent' for the WWWU's consideration.
The current board has decided it is better to hold an AGM a month earlier to elect new officers and to form a new board, than to begin an evaluation it has no mandate to do so. The board also feels that entering into the first agreement without appropriate review of the second proposal maybe detrimental to the WWWU's best interest overall.
An early AGM will give a new board (appropriately mandated) roughly an additional month head start to do an appropriate review of the two proposals and execute an agreement in a timely manner. The County has indicated that in some aspects of their proposals, time may be of the essence.
The current board has also seen the loss of two of its members due to re-locations and elections are necessary to replenish board membership to ensure a quorum at meetings of such importance.
Please make an effort to attend this AGM as decisions based on the broadest membership representation are always to be encouraged.
There will no doubt be more information provided about the second proposal received from the County before the AGM, however IT IS TO BE NOTED that the current board is not asking for the early AGM to force a decision on either proposal. The intent of an early AGM is simply to ensure that a new and completely staffed board is elected/in place as soon as practical and that the new board is given both an appropriate mandate and as much time as practical to gather information and to thoroughly evaluate both proposals before executing an agreement on behalf of the WWWU.
WWWU Board Members
|< Prev||Next >|